Choose speciality channel:   Choose sector channel:     Search the site

How to Guide


How to engage with an audience at a live event

How to engage with an audience at a live event

By Toby Lewis, Managing Director of LiveInteractive, a specialist event agency delivering over 400 integrated events a year.

Marketers will already know the benefits of engaging with an audience at conferences, seminars and workshops. Interaction encourages delegates to get more involved improving attention spans, increasing energy levels and ultimately yielding better results for the marketer or event organiser.

However, whilst an admirable aim, this is not as straightforward as it would seem as a variety of obstacles, including venue constraints and content, can make it a complex objective.

Event technology has advanced in recent years to assist with engaging an audience. Plus, discussions and surveys can now be captured instantly giving valuable insights that are useful for both improving operational processes and future marketing planning.

Employ the most suitable technology

The simplest form of audience engagement is via palmlet handheld voting systems. These offer ‘yes’, ‘no’ and multiple choice answer options. Cost effective, reliable and delivering quick quantitative results, these systems are now common place at any interactive event.

· Small compact size

· Used on an individual basis

· Suitable for audiences of any size

· Captures individual quantitative responses

· Immediately displays aggregated data to the whole audience

The leading providers in the event field have now developed this concept further and have introduced digital tablet audience engagement systems making free text response generation a possibility. This provides far more results, ideas and opinions, as delegates at an event can type in full questions, comments or opinions.

· Free text and voting capabilities

· Compact sized tablet PC with touch screen interface

· Used by individuals or in group working format

· Delivers qualitative and quantitative responses

· Ideas and opinions are captured instantly

When palmlet voting systems are used in conjunction with the open-ended tablet data from round table debate, event managers will be able to gain an even deeper and more genuine insight into issues and challenges and their decision making options will become much clearer.

Encourage engagement

Audience anxieties are reduced by engagement systems as questions, ideas and opinions are brought to the group anonymously without any fear of speaking out loud, encouraging people that would not normally put their hand up in front of hundreds of people to interact more freely. This delivers a greater amount of input from a larger number of people, allowing trends to be more clearly and efficiently identified.   

The option to provide instant feedback is further encouragement to delegates as they can type questions into the system as soon as they spring to mind, instead of waiting until an appropriate pause in proceedings.

The speaker or event organiser can react to this instantly either through improving or modifying the existing content or by tweaking the agenda for the remaining part of the conference, tailoring the event to the exact needs of the delegates.

Engagement is all about prior preparation

Advanced suppliers of event technology offer consultancy to organisers prior to the organised event. This adds great value by planning for the lifecycle of an event. For example, weeks before an event, delegates are approached for their agendas via electronic mediums such as emails or micro-websites. This helps shape the event content specifically to the needs of the audience.

It is also an advantage to understand the functionality of the technology prior to the live event. This ensures that it is used to maximum effect and avoids technical glitches on the day.

Create an interesting event

Leading audience engagement systems allow table top access to multimedia content, including the internet, video or sound clips, word, excel, and other electronic files. These can assist the speaker to explain a concept, act as a stimulus for discussion and debate, or communicate a message more efficiently e.g. promotional material or internal corporate videos.

Group exercises or discussions are a productive way to challenge delegates and gather new information. Different tasks can be sent to different groups encouraging a high data yield and an advanced level of information through brainstorming. This can lead to more in depth feedback, displayed on screens in the room and useful in future corporate and marketing planning.

Use the post show report

All data from engagement systems at live events can be instantly collected electronically, meaning there is no need for someone to take notes, listen to audio tapes or decipher whiteboards to find relevant material.

This valuable raw and graphically analysed data can be generated into a post show reports, delivering demographic breakdowns of results and revealing trends that can assist in developing communication plans or strategies.

drug prescription card free printable viagra coupons viagra coupons online
prescription transfer coupon discount prescriptions coupons
viagra discounts coupons viagra coupons printable coupon for free viagra
local abortion clinics facts about abortions
bystolic coupons for free site when will bystolic go generic
discount prescriptions coupons cialis coupons from lilly prescription card discount
abortion clinics in birmingham go how to get an abortion pill
sumatriptan migraine headache sumatriptan migraine headache sumatriptan migraine headache
coupon cialis prescription drug discount cards free prescription drug cards
depakin bustine depakin 300 depakin 300
the cost of abortion abortion pill is murder how do abortion pill work
duspatal pds duspatal vrij verkrijgbaar
neurontin alkohol neurontin cena
coupon for prescription coupons for cialis cialis manufacturer coupon 2016
vermox vermox
how late can you get an abortion pill pill abortion abortion options
cheap abortion pill clinics abortion pill clinics in houston anti abortion pill
what is abortion pill abortion pill procedures how do abortion pill work
abortion pill facts abortion pill definition
home abortion pill methods abortion pill side effects
will naltrexone show on a drug test naltrexone reviews alcoholism
generic naltrexone site naltrexone for anxiety
naltrexone generic cost low dose naltrexone uses ldn therapy
what is vivitrol used for naltrexone implant locations

Check out 12ahead, our brand new platform covering the latest in cutting-edge digital marketing and creative technology from around the globe.

12ahead identifies emerging trends and helps you to understand how they can apply to modern-day companies.

We believe 12ahead can put you and your business 12 months ahead of the competition. Sign up for a free trial today.