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How to manage your time more effectively

How to manage your time more effectively

By Keith Liddiard, Deputy CEO from the Centre for High Performance Development

The ‘15 email’ rule

Emails are notorious for sucking up valuable time.  Our advice?  Do not allow yourself to have any more than 15 emails in your in-box at any one time.

As an email comes in, do one of three things: 1. respond immediately; 2. delete it; or 3. put it in a sub-folder and save it for information (not for action).

Being disciplined with your emails will save your hours.

Ruthless diary management

Be ruthless about your time.  Be conscious of your objectives and then take out of your diary any meetings that do not relate to you meeting your objectives.

Colleagues may ask you to get involved in something and it might be a project you’re interested in, but if it’s not related to your objectives, say ‘no’.

You could even help find someone else who can do it.

Early bird or night owl?

We all have a time of day in which we’re more productive and you should know yours by now!

Whether you resent getting out of bed in the morning but by the time evening arrives you’re super productive, or are the other way around, plan your time and work on the complex tasks at your most productive time.

Use your less productive time to clear through your emails and complete other less demanding tasks.

Carefully planning your time around your optimum hours for performance will ensure that you are giving tasks the concentration they require when you are best able to do so.

Working at your optimum levels should save you a further two hours a week.

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